When material costs move, it is worth checking how quickly the change reaches your estimates. An old price book can leave a gap between what you allowed and what you actually pay.
Where does the price come from?
Ask who updates the price book and when. For a larger or unusual purchase, a current supplier quote may be more useful than a general list price.
Could a connection help?
Some estimating setups support supplier data or imports. Availability depends on the supplier, your account and the software. Check whether a price includes your trade terms, delivery, stock and the right product specification before using it.
Keep quote changes clear
Updating a template for future estimates is different from changing a price a customer has already accepted. Agree quote validity and how changes are handled rather than assuming software can reprice committed work.
What would be most useful in your shop: a more regular price-book review, an approval step for larger purchases or a supported supplier connection?